Create & Manage Release & Sprint

This document provides instructions on how to create a new release and sprint in SimplifyQA.

Creating a New Release

  1. Access the Release Creation Page:

    • Navigate to the Releases section from the left menu.

    • Click the "Create" button.

    • Select 'Release' option from the dropdown.

  1. Enter Release Details:

  • Name: Provide a clear and concise name for the release.

  • Owner: Select the project owner responsible for the release.

  • Projects: Associate the release with the relevant projects.

  • Planned Start Date: Set the planned start date for the release.

  • Planned End Date: Set the planned end date for the release.

  • Estimated Effort: Estimate the total effort required for the release (in hours or story points).

  • Description: Provide a brief description of the release's goals and objectives.

  1. Save the Release:

  • Click the "Create" button to save the new release.

  • Click the 'Save & Create Sprint' to save the new release and create sprint.

How to copy

Creating a New Sprint

  1. Sprint Creation Page:

    • Navigate to the Sprints section from the left menu.

    • Click the "Create Sprint" button.

  2. Enter Sprint Details:

    • Name: Provide a clear and concise name for the sprint.

    • Owner: Select the project owner responsible for the sprint.

    • Start Date: Set the start date for the sprint.

    • End Date: Set the end date for the sprint.

    • Release: Select the release to which the sprint belongs.

    • Description: Provide a brief description of the sprint's goals and objectives.

  1. Save the Sprint:

  • Click the "Create" button to save the new sprint.

Plan your Sprint

Once a release and sprint have been created, start planning the work for your team.

To add stories, tasks and defects to your sprint:

  • Navigate to sprint plan.

  • Drag and drop the items in the designated sprint

Note: Create and plan sprints for the future to align with the product roadmap.

Start the Sprint

  • Navigate to the Sprint: Open the specific sprint you want to start.

  • Start the Sprint: Click on the "Start Sprint" button. This action officially initiates the sprint.

  • Check Sprint Details: Verify the sprint details and the tasks, defects or user stories assigned to it.

  • Confirm: Click on 'Confirm' to start the sprint.

Sprint states in SimplifyQA

You come across 2 different sprint states in SimplifyQA:

  1. New

  2. In-progress

  3. Completed

  • New: A newly created sprint that has not yet begun and means that

    • No work has started.

    • The sprint backlog is being defined or refined.

    • The team is preparing for the sprint planning meeting.

    • What are the next steps to start the sprint?

      • Define the sprint goal.

      • Select backlog items to be included in the sprint.

      • Break down tasks and estimate effort.

      • Assign tasks to team members.

  • In-Progress: A sprint that is currently underway & active and means that

    • The sprint planning meeting has been completed.

    • The team is actively working on tasks and user stories.

    • Daily stand-ups are conducted to track progress and address issues.

    • Regular reviews and retrospectives are scheduled.

    • What actions need to be taken to ensure the sprint is goal is achieved?

      • Daily stand-ups to track progress and address impediments.

      • Work on assigned tasks and user stories.

      • Collaborate with team members to resolve issues.

      • Conduct regular code reviews and testing.

  • Completed: A sprint that has been finished and all its tasks have been completed and means that

    • The sprint review and retrospective meetings have been conducted.

    • The team has delivered the planned work.

    • The sprint backlog has been updated to reflect the completed work.

    • The team is ready to start the next sprint.

    • Before closing the sprint, you need to ensure,

      • Conduct a sprint review to demonstrate completed work.

      • Hold a retrospective meeting to identify lessons learned and areas for improvement.

      • Update the product backlog with completed and remaining items.

      • Prepare for the next sprint planning meeting.

Close the Sprint

  • Navigate to the Sprint: Open the specific sprint you want to close.

  • Close the Sprint: Click on the "Close Sprint" button. This action officially close the sprint.

  • Verify Sprint Completion: Ensure all tasks and user stories within the sprint are marked as "completed." Review the sprint backlog to confirm that all planned work has been finished.

  • Confirm: Click on 'Confirm' to close the sprint.

Additional Tips

  • Break Down Work into Tasks: Within each sprint, create tasks to break down the work into smaller, manageable chunks.

  • Estimate Task Effort: Assign estimated effort (in hours or story points) to each task which gives you visibility on the capacity of the team.

  • Assign Tasks to Team Members: Assign tasks to the appropriate team members, ensure to tag multiple teams if there are stories which requires cross functional team to be involved.

  • Track Sprint Progress: Monitor the progress of each sprint and make adjustments as needed.

  • Review and Reflect: After each sprint, conduct a retrospective meeting to review what went well, what didn't, and what can be improved in future sprints.

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